First meeting for Spring Fest 2015 will be Friday, February 13th at 10:30 a.m. in WSLR 116
Exhibitor Form #2 - Due by March 4, 2015
Below are documents and links that will help you navigate and successfully plan your Spring Fest presence. Should you have any questions, please contact Danica Kirkpatrick at firstname.lastname@example.org for help or to set up a meeting.
Deadline Fact Sheets:
- Tent Information (PDF, 78KB )
- What kinds of activities can I do for Spring Fest? (PDF, 122KB)
- How do I do a fundraiser at Spring Fest? (PDF, 153KB)
- How to I get power, tables, chairs, and other things I need for Spring Fest? (PDF, 87KB)
- Sample Work Order Format (PDF, 30KB)
- Important contacts for planners (PDF, 15KB)
- How can I make my Spring Fest presence more green? (PDF, 59KB)
- Scavenger Hunt information (PDF, 65KB)
- Printed Program and Web Information (PDF, 86KB)
- Spring Fest Flier Information (PDF, 47KB)
Spring Fest Exhibitor Overview
There are several requirements to be an exhibitor at Spring Fest. Here are a few frequently asked questions to get you started:
How can I be part of Spring Fest?
Any college, unit, or department can be part of Spring Fest, as long as they have an educational message that is suitable for the family-style audience.
Student organizations that want to be part of Spring Fest must:
- Be in good standing with the Office of the Dean of Students.
- Fulfill all SAO Office requirements for event participation (including the activities form)
- Develop an educational activity that is appropriate for the audience at Spring Fest.
- Contact Danica Kirkpatrick to get on the committee list and get updates and meeting information.
- Submit required information by the deadlines – Deadline for participation is February 13th. No new exhibitors will be allowed after that date.
Can I sell stuff at Spring Fest?
No commercial or NON-Purdue organizations are permitted to sell items at Spring Fest. The only exception to this is if the items are related to the activity and the sponsoring student organization gets 100% of all sales (not just a percentage). Contact Danica for clarification of this.
Student organizations can sell items as long as they have an engaging, educational component to their activity.
How do I get a tent? Or where can I be at Spring Fest?
Only certain areas around campus have been allocated for Spring Fest. Contact Danica if you would like your own tent. You are responsible for the cost but ordering is done as a group through Danica Kirkpatrick.
We do not generally allow organizations to simply “set up a table” somewhere. There is a Spring Fest map to keep it organized and fit the map for visitors.
How do I get power in my tent? Trash cans? Helium tanks?
See the Rental and Services Fact Sheet.
If I’m a non-department student organization (e.g. social or sport related), where will I be?
These groups are handled on a case-by-case basis. Sometimes we find a place in another tent, sometimes they buy their own tent, and sometimes space is allocated to them for their activities.